Digital Image Guidelines

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The following file specifications and submission guidelines will facilitate the successful transport of faculty and student artwork to the Communications office. We then archive the work for the college's immediate and future print and web publication needs.

It's important that we receive digital files in a manner that preserves their integrity, allowing us to repurpose the files here at the college, as well as distribute them to appropriate media channels.

Digital Images

Working with digital images for web publication almost always requires low-resolution images, which are easily derived from high-resolution images; however, in contrast, printed publications require high-resolution images as a standard, which cannot (satisfactorily) be derived from low-resolution images.

If your project has both print- and web-related elements (i.e., you need a web page with images, as well as a printed poster), send us two versions of your images: high- and low-resolution submitted in separate, clearly labeled folders. The web team will pass along the higher-resolution images to the Publications Department on your behalf.)

(Read more about basic digital image guidelines).

Image File Specifications for Web

• Resolution: 72 ppi/dpi (pixels/dots per inch) preferred; higher resolution okay
• Color Type: RGB
• Size: Maximum 500 pixels wide or tall (landscape or portrait)
• File type: JPEG, GIF, PSD, and TIFF formats are acceptable (in order of preference), but avoid optimizing JPEGs—they are already compressed
• File name: artist's first initial + artist's last name + a number from 01 to 08 + the appropriate file extension. (For example, if submitting three images as JPEGs for the artist William Blake: wblake01.jpg, wblake02.jpg, and wblake03.jpg.)

Image Submission Guidelines

Place multiple images from the same source into a folder (i.e., one folder for each artist, faculty member, or academic program):

1. Title each folder with the name of the corresponding student (or faculty member or department).
2. Include an image index.
3. Submit to the web editor via the secure CCA Dropbox (more on this below).

For multiple-artist submissions (that is, collections of work representing several persons):

1. Compile the artist folders into a final folder and Zip, Stuff, or archive the collection as a single file attachment.
2. Include an image index.
3. Submit to the web editor via the secure CCA Dropbox.

CCA Dropbox

Use the secure CCA Dropbox to send file attachments directly to the web editor. Address your message to jnorrena@cca.edu.

The CCA Dropbox allows you to drop-off (upload) up to 10 files at a time (not to exceed 100MB total*). The recipient receives an automated email containing your information and instructions for downloading.

Note: if the file size exceeds 100MB, burn a CD (DVD if the file exceeds 700MB) and send it through interoffice mail to the Communications office (attn: Web Editor). An image index or contact sheet is required.

Learn more about the secure CCA Dropbox.

Image Index and/or Contact Sheet

CCA is firmly committed to crediting all artwork promoted on the website, yet the Communications staff cannot research this vital information for the thousands of images we handle during any given academic term.

A titled image index and/or contact sheet (.doc or .txt file) must accompany each submission (whether sending via the CCA drop-box or CD/DVD through interoffice mail) and contain the following information for each image:

• academic program
• file name
• artist's/designer's name (including collaborators)
• title
• year produced
• description (e.g., media type, dimensions of work)

Example:

academic program: Illustration

File name: shickman01.jpg

Name: Stephen Hickman

Title: At the Entmoot

Year: 2000

Description: Oil on canvas, 34 x 34 inches

Video

Preferred file format

Dimensions: 640 x 480
File format/compression: MPEG4 (Divx, Xvid) with MP3 audio
Length: Edit video to 10 minutes or less in length and make sure it is under the 100MB file-size limit.

Note: videos appear embedded in a web page.

Audio

Preferred file format

MP3 with a stereo bit of 128kbps.

How to Submit Video & Audio Files

After you've compressed the video or audio file according to the specifications listed above, send to the web team via the secure CCA Dropbox.